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Documentation Index

Fetch the complete documentation index at: https://docs.encoreos.io/llms.txt

Use this file to discover all available pages before exploring further.

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Overview

The Financial Close Setup Wizard guides you through setting up a financial close period with checklist templates and task assignments. This wizard streamlines the month-end, quarter-end, or year-end close process by automating task creation and assignment.

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Prerequisites

Before using the wizard, ensure you have:
  • Permission: fa.close.create - Required to access the wizard
  • Checklist Template: At least one checklist template must be configured (contact your admin if none exist)
  • Staff Members: Users who will be assigned tasks must have accounts in your organization

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Accessing the Wizard

  1. Navigate to Finance & Accounting → Close Management
  2. Click New Close Period or navigate directly to /fa/close/setup

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Step-by-Step Workflow

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Step 1: Select Close Period

Configure the basic details of your close period:
FieldDescriptionRequired
Period TypeMonthly, Quarterly, or AnnualYes
Start DateFirst day of the close periodYes
End DateLast day of the close periodYes
Period NameDescriptive name (e.g., “January 2026 Close”)Yes
Tips:
  • For monthly closes, use the first and last day of the month
  • For quarterly closes, use the first day of Q1/Q2/Q3/Q4 and the last day
  • Period names should be descriptive for easy identification later

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Step 2: Select Checklist Template

Choose a pre-configured checklist template that contains the standard tasks for your close process:
  • Templates are created by administrators and contain predefined tasks
  • Each template is tailored for a specific type of close (monthly vs. annual)
  • Contact your admin if you don’t see an appropriate template

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Step 3: Review Tasks

Review all tasks that will be created from the template:
  • Task Summary: Shows total task count and breakdown by category
  • Task Categories: Reconciliation, Reporting, Review, Approval
  • Add Custom Tasks: Click “Add Custom Task” to add organization-specific tasks not in the template
  • Remove Custom Tasks: You can remove any custom tasks you’ve added (template tasks cannot be removed)
Custom Task Fields:
  • Task Name (required)
  • Description (optional)
  • Category (Reconciliation, Reporting, Review, Approval)

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Step 4: Assign Tasks

Assign each task to a staff member:
FieldDescriptionRequired
Assigned ToStaff member responsible for the taskYes
Due DateTarget completion dateNo
NotesAdditional instructions or contextNo
Important: All tasks must be assigned before you can proceed. A warning will appear if any tasks are unassigned.

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Step 5: Configure Dependencies (Optional)

Set up task dependencies to ensure tasks are completed in the proper order:
  • Select which task each task depends on
  • A task cannot start until its dependency is complete
  • The system validates for circular dependencies (A → B → A)
  • This step is optional and can be skipped
Common Dependency Patterns:
  • Bank reconciliation → Cash position review
  • AR/AP close → Trial balance review
  • Journal entry review → Financial statement preparation

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Step 6: Confirm & Start

Review your complete setup before starting:
  • Period Summary: Period type, dates, and name
  • Task Summary: Total tasks, assigned count, dependency count
  • Validation Status: Warnings if any issues detected
  • Ready to Start: Green indicator when all requirements are met
Click Start Close Period to create the close period and all tasks.

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After Wizard Completion

Once the wizard completes:
  1. You’ll be redirected to the Close Period detail page
  2. All tasks are created with status “Pending”
  3. Assigned users receive notifications (if enabled)
  4. The close period status is set to “Open”

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Saving Drafts

The wizard automatically saves your progress:
  • Click Save and Exit at any time to save your draft
  • Return to /fa/close/setup to resume your draft
  • Drafts are saved for 30 days

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Troubleshooting

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”No checklist templates available”

Contact your administrator to create a checklist template for your organization.

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”User not found” in assignment dropdown

The staff member may not have the required role in your organization. Contact your admin to verify user access.

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Circular dependency detected

Review your dependency configuration. Task A cannot depend on Task B if Task B depends on Task A (directly or indirectly).

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Wizard doesn’t load

Verify you have the fa.close.create permission. Contact your administrator if needed.