Overview
The Compliance Tracking module helps your organization monitor regulatory compliance, track evidence of compliance, and address non-compliance issues. This guide covers how to view compliance status, understand requirements, and participate in compliance activities.Getting Started
Accessing the Compliance Dashboard
- Navigate to GR → Compliance from the main menu
- The Compliance Dashboard shows overall compliance metrics
- View status breakdowns by regulatory body, category, and priority
What You’ll See
Understanding Compliance Status
Status Types
Priority Levels
Viewing Regulatory Requirements
Requirements Library
- Navigate to GR → Compliance → Requirements
- Browse all regulatory requirements for your organization
- Use filters to narrow by regulatory body, category, or status
Requirement Details
Click on any requirement to see:- Description: What the requirement covers
- Regulatory Body: Which agency/standard requires it (e.g., CARF, State, OSHA)
- Category: Grouping (Clinical, Safety, HR, etc.)
- Check Frequency: How often compliance is verified
- Current Status: Latest compliance check result
- Evidence: Documents, policies, or training linked as proof
Evidence of Compliance
What Counts as Evidence?
Evidence proves that your organization meets a requirement:How Evidence Links to Requirements
- Compliance officers link evidence to requirements
- Each piece of evidence shows when it was added and who added it
- Evidence may have expiration dates (e.g., certifications)
- When evidence expires, the requirement may move to “At Risk”
Your Role in Compliance
For All Employees
- Complete assigned training on time to maintain compliance
- Acknowledge required policies before due dates
- Follow procedures outlined in organizational policies
- Report concerns to your supervisor or compliance officer
Site-Specific Requirements
Some requirements apply only to specific sites:- Your site’s compliance officer manages these
- You may see site-specific training or policies assigned to you
- Different sites may have different regulatory requirements
Compliance Notifications
Types of Notifications
Staying Informed
- Check your notifications regularly (bell icon in header)
- Click notifications to go directly to related items
- Complete any assigned tasks before due dates
Understanding Remediations
What is a Remediation?
When a compliance check finds a gap:- A remediation is created to track fixing the issue
- Someone is assigned to address it
- A due date is set for resolution
- Progress is tracked until resolved
Remediation Status
FAQ
Why is my site showing “At Risk” status?
This usually means:- A compliance check is due soon
- Evidence is expiring soon
- A remediation is still in progress
I completed training but compliance still shows a gap
- Allow time for the system to update
- Ensure the training is properly recorded as complete
- The training must be linked as evidence to the specific requirement
- Contact your compliance officer if the issue persists
Who do I contact about compliance concerns?
Reach out to your:- Direct supervisor
- Site compliance officer
- Organization compliance administrator
How often is compliance checked?
It depends on the requirement:- Critical requirements: Monthly or quarterly
- Standard requirements: Annually
- Low priority: As needed
Related Guides
- Compliance Admin Guide - For compliance officers
- Policy User Guide - Policy acknowledgments
- Training User Guide - Training requirements
- GR Documentation Index - GR module overview
Need Help? Contact your compliance officer or system administrator.