Overview
The Audit Management module helps your organization prepare for, conduct, and track the results of internal and external audits. This guide covers how to understand audits, view findings, and manage corrective actions assigned to you.Getting Started
Accessing Audit Information
- Navigate to GR → Audits from the main menu
- View upcoming and recent audits affecting your site or department
- Check your assigned corrective actions on the dashboard
What You’ll See
Understanding Audit Types
Understanding Audit Status
Understanding Finding Severity
When auditors identify issues, they are classified by severity:Understanding Finding Status
Your Role in Audits
Before an Audit
- Review relevant policies assigned to you
- Complete required training before the audit date
- Gather documentation if requested by your supervisor
- Know your responsibilities for audit day
During an Audit
- Be available if auditors request to speak with you
- Answer honestly when interviewed
- Provide requested documents through proper channels
- Follow normal procedures - auditors want to see typical operations
After an Audit
- Review findings that affect your area
- Complete assigned corrective actions on time
- Implement changes as directed by supervisors
- Report progress on your assigned actions
Managing Your Corrective Actions
Viewing Your Actions
- Navigate to GR → Audits → Corrective Actions
- Filter by Assigned to Me to see your tasks
- Or check the GR Dashboard for pending actions
Corrective Action Status
Updating Your Progress
- Click on the corrective action
- Click Update Status or Add Progress Note
- Describe what you’ve done
- Attach evidence if applicable
- When finished, mark as Completed
Evidence for Corrective Actions
Provide proof that the issue is resolved:Audit Notifications
Types of Notifications You May Receive
Responding to Notifications
- Click the notification to see details
- Review the corrective action or finding
- Take required action before the due date
- Update progress in the system
Audit Readiness
Self-Assessment
Before scheduled audits, you may be asked to:- Complete readiness checklists for your area
- Verify documentation is current and accessible
- Confirm training is up to date
- Report any concerns to your supervisor
Preparing Your Area
- Keep documentation organized and accessible
- Ensure posted information is current
- Follow all policies and procedures consistently
- Address known issues before the audit
FAQ
I was assigned a corrective action but I don’t understand it
Contact your supervisor or the compliance officer who created the action. They can clarify expectations and provide guidance.The due date for my corrective action is unrealistic
Contact your supervisor immediately. Due dates can sometimes be extended if there’s a valid reason, but this must be approved before the due date passes.I completed my corrective action but it still shows “Pending”
Make sure you updated the status in the system:- Open the corrective action
- Update status to Completed
- Add completion notes
- Attach evidence if required
How are audits different from compliance checks?
Who can I ask for help with audit preparation?
- Your direct supervisor
- Site compliance officer
- Organization compliance administrator
- Department lead for your area
Related Guides
- Audit Admin Guide - For compliance officers
- Compliance User Guide - Understanding compliance requirements
- Policy User Guide - Policy acknowledgments
- Training User Guide - Training requirements
- GR Documentation Index - GR module overview
Need Help? Contact your compliance officer or system administrator.