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ACA Compliance tracking is available at route /hr/benefits/aca, guarded by hr.benefits.admin permission.

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Overview

The ACA Compliance page tracks Applicable Large Employer (ALE) status for a selected tax year. A dropdown lets the admin select the current year or up to two prior years. The ALE Status card shows whether the organization meets ALE status based on stored FTE count, with a built-in FTE Calculator dialog that accepts full-time employee count and total part-time monthly hours. Filing Status shows employees tracked, 1095-C generation flag, and 1094-C generation flag for the selected year. Saving a calculated FTE count upserts the compliance record for that year.

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FTE calculation

The FTE Calculator uses the IRS look-back method:
FTE counts save with two decimal places, so fractional results store correctly. For example, 50 full-time employees plus 100 part-time monthly hours yields 50.83 FTE. The page flags an organization as an ALE when the calculated FTE reaches the 50-employee threshold.

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Who it’s for

hr.benefits.admin — HR benefits administrators only.

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Before you start

  • ACA compliance data for a year must be initialized via the FTE Calculator before status is shown.
  • Users need hr.benefits.admin permission.

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Steps

1

Select tax year

Use the year dropdown in the page header to choose the relevant tax year.
2

Calculate FTE

Click Calculate FTE or Recalculate, enter full-time employee count and total part-time monthly hours, and review the calculated FTE result.
3

Save ALE status

Click Save to persist the FTE count and ALE status for the selected year.
4

Review filing status

Check the Filing Status card for employees tracked, 1095-C, and 1094-C generation flags.

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Key concepts

Human Resources

Human Resources core overview.

Governance & parity

Documentation coverage and governance.
This page documents shipped product behavior. It is not medical, legal, or billing advice. Verify against your organization’s policies and applicable regulations before using it for clinical, compliance, or billing decisions. Protected health information (PHI) shown in the product is governed by your tenant’s access controls and is never exposed in this documentation.
  • src/routes/hr.tsx
  • src/routes/hr/benefits-routes.tsx
  • src/cores/hr/benefits/pages/admin/ACACompliancePage.tsx
  • src/cores/hr/benefits/hooks/useACACompliance.ts
  • src/cores/hr/benefits/lib/acaFte.ts
  • src/cores/hr/benefits/types/aca.ts