> ## Documentation Index
> Fetch the complete documentation index at: https://docs.encoreos.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Jurisdiction-Aware Filing Deadlines — Admin Guide

> Last Updated: 2026-04-07

**Last Updated:** 2026-04-07

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## Overview

Filing deadline calculations are now driven by the organization's **jurisdiction profile** (PF-96). This replaces the previously hardcoded 365-day AHCCCS assumption with a configurable value that varies by state Medicaid program.

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## Fallback Chain

The system resolves the filing deadline in this order:

1. **Jurisdiction Profile** — `billing.filing_deadline_days` from the organization's PF-96 profile (e.g., 365 for Arizona, 180 for California)
2. **PM Module Settings** — `claim_filing_deadline_days` from the organization's PM settings (overrides the profile if set)
3. **Hardcoded Default** — `365` days (used if neither profile nor settings are configured)

> **Note:** The PM Module Settings value, when set, **overrides** the jurisdiction profile. This allows per-organization customization independent of state rules.

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## Configuration

### Jurisdiction Profile (recommended)

Jurisdiction profiles are managed at the platform level. Contact your system administrator to assign the correct state profile to your organization. Common profiles:

| State      | Program  | Filing Deadline |
| ---------- | -------- | --------------- |
| Arizona    | AHCCCS   | 365 days        |
| California | Medi-Cal | 180 days        |
| Texas      | Medicaid | 95 days         |
| New York   | Medicaid | 120 days        |

### PM Settings Override

To override the profile value for your organization:

1. Navigate to **Practice Management → Settings**
2. Under **Claims Configuration**, locate **Claim Filing Deadline (days)**
3. Enter the desired number of days
4. Click **Save**

The description reads: *"Days from the date of service to file a claim. Overrides the jurisdiction profile value if set."*

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## Arizona Parity

Organizations configured with the Arizona/AHCCCS jurisdiction profile receive identical behavior to the previous hardcoded 365-day default. No action is required for existing Arizona organizations.

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## Compliance Reports

The **Timely Filing Report** now uses the profile-driven deadline when calculating filing compliance rates. The `complianceWindowHours` parameter (default: 72 hours) is also profile-driven for future use.

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## References

* [PM-08-EN-13 Spec](../../specs/pm/specs/PM-08-EN-13-jurisdiction-aware-filing-deadlines.md)
* [PF-96 Integration](../architecture/integrations/medicaid-state-compliance-configuration-integration.md)
* [PF-96 Migration Plan](../../specs/cross-cutting/PF-96-MIGRATION-PLAN-ahcccs-to-jurisdiction-profiles.md)